Free Fleet Tools & Templates
Practical calculators and ready-to-use templates for independent fleets, NEMT providers, couriers, and paratransit operators — built from the workflows inside PRIME Transit.
SI Delivery Quote Estimator
Describe a shipment in plain English — SI extracts pickup, drop-off, distance, and a typical market price band.
Use it freeSI Maintenance Advisor
Describe vehicle symptoms and get SI triage — likely causes, urgency level, and a typical repair-cost band.
Use it freeSI DOT Compliance Assistant
Ask FMCSA, hours-of-service, and driver-file questions — answered with CFR references. General info, not legal advice.
Use it freeSI Route Optimizer
Paste your delivery stops and SI reorders them into an efficient driving sequence. Up to 12 stops, free.
Use it freeSI Business Plan Generator
Starting a courier or NEMT operation? Get a mini business plan — startup costs, licensing, pricing, first 90 days.
Use it freeWill It Fit In My Car?
Tell SI the item and your vehicle — it checks door openings, not just cargo space, and tells you what actually works.
Use it freeFree VIN Decoder
Decode any 17-digit VIN against the NHTSA database — make, model, year, engine, GVWR. Perfect when adding vehicles to your fleet.
Use it freeDOT Number Lookup
Look up any USDOT number in the FMCSA registry — legal name, operating authority, out-of-service status, fleet size, safety rating.
Use it freeInspection QR Stickers
Print QR stickers for vehicle door jambs — drivers scan to open the daily inspection form on any phone, no app required.
Use it freeFleet Cost-Per-Mile Calculator
Find your true cost per mile — fuel, maintenance, insurance, driver pay — and see whether your per-trip rates actually make money.
Use it freeShipping Rate Comparison
Compare real shipping prices side by side — USPS, FedEx, UPS, DHL, and OnTrac. Enter ZIP codes and package weight for live retail rates.
Use it freeDelivery Rate Calculator
Price any delivery profitably — trip miles, time, stops, and your costs → a customer-ready quote with target margin built in.
Use it freeNEMT Trip Rate Calculator
Price an NEMT trip in seconds — base rate, per-mile, wheelchair/stretcher multiplier, deadhead, and broker fee → suggested price and margin.
Use it freeInvoice Generator
Create a clean professional invoice for delivery, freight, or fleet services. Print or save as PDF — no signup, no watermark.
Use it freeRate Confirmation Generator
Build a rate confirmation / load sheet — shipper, carrier, pickup & delivery windows, commodity, and agreed rate.
Use it freeIFTA Fuel Tax Estimator
Estimate quarterly IFTA fuel tax by jurisdiction — miles driven and gallons purchased per state → what you owe or get credited.
Use it freeMaintenance Schedule Generator
Build a preventive-maintenance calendar for any vehicle — current mileage and annual use → every upcoming service with due dates.
Use it freeDriver Qualification File Checklist
Everything that belongs in a DOT driver qualification file — check items off, print for the folder, or export to CSV.
Use it freeLease vs. Buy Calculator
Compare the true cost of leasing vs. buying a fleet vehicle — payments, maintenance, and resale over the same term.
Use it freeBreak-Even Calculator
How many jobs does a new delivery operation need to cover costs? Break-even point and startup payback in seconds.
Use it freeNEMT Trip Log Template
A broker- and facility-ready daily trip log: member ID, pickup/drop-off times, trip type, mileage, and signature columns.
Use it freeDaily Vehicle Inspection Form
A DOT-style daily inspection checklist — brakes, tires, lights, lift equipment — with defect and sign-off sections.
Use it freeFuel Log Lite
Log fill-ups in your browser — gallons, cost per gallon, spend by vehicle, and MPG between odometer readings. Export to CSV.
Use it freeOn the workbench
Tired of running your fleet on spreadsheets?
PRIME Transit replaces these templates with live dispatch, driver apps, digital inspections, and proof of delivery — all in one platform.