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Fleet Cost-Per-Mile Calculator

Most small fleets quote trips by gut feel. Enter your real numbers below to see what a mile actually costs you — then check whether your rates clear it.

Your fleet

Your true cost per mile

$1.34

Monthly fleet cost$20,167
Cost per vehicle / month$4,033
Total fleet miles / month15,000
Fuel used / month833 gal

Cost breakdown

Fuel$2,917
Driver pay$13,500
Maintenance$1,250
Insurance$2,000
Other$500

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How to use this number

  • · Quote above cost-per-mile. If a trip pays less per mile than this number, you're paying the client to do the work.
  • · Add deadhead miles. Include empty repositioning miles — they burn fuel and driver time too.
  • · Recheck quarterly. Fuel prices and insurance move; your rates should move with them.
  • · Dead cost centers hide here. A vehicle with high maintenance cost per mile may be cheaper to replace than repair.

PRIME tracks this automatically

Live mileage, driver hours, and per-trip revenue — no spreadsheet math. See exactly which routes and drivers make money.

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