Application

Employment application (49 CFR 391.21)3-year employment history verificationPrevious employer safety performance inquiries sent

Driving record

MVR pulled at hire (49 CFR 391.23)Annual MVR reviewAnnual driver certification of violations

License & medical

Valid license copy (CDL if required)Medical examiner certificate (non-CDL: per state)Medical card expiry date logged

Testing & training

Road test certificate or equivalentDrug & alcohol program enrollment (if required)Entry-level driver training (if applicable)

Ongoing

Document expiry reminders setFile stored securely with access controlRetention schedule: 3 yrs after separation

Driver Qualification File Checklist

Driver Qualification File